Price lists that fall behind
Metal, the dollar, tariffs and quotas keep moving, and the price list gets rebuilt by hand, late, one product at a time.
The commercial system for [industrial distribution]
Less time on price lists, orders and paperwork. More time selling.
Built for importers and distributors of
- HVAC & refrigeration
- Copper & metals
- Steel
- Aluminium
- Electrical supplies
- Plumbing & hardware
Less admin, more sales
The same team, three times the customers.
HeavyDeals does two things: it takes the work that doesn’t sell off your team’s plate, and gives them the tools to sell more.
Before A team of 3
40 customers
The week goes on price lists, typed orders, paperwork and chasing payments.
With HeavyDeals A team of 3
120 customers
The week goes on selling and looking after each customer.
Less work that doesn’t sell
- The price list recalculates itself; your team only reviews it
- Orders from email arrive as drafts
- Container paperwork comes out done
- Payment reminders go out in one click
More sales
- Quotes with price and logistics in seconds
- Customers order on their own in their portal, at their price, any time
- Last month’s order, repeated in one click
- You see which customers are growing and which are buying less, in time to call them
The problem
Everything changes every week. Your spreadsheet doesn’t.
Orders typed twice
They come in by email, PDF or WhatsApp, and someone has to retype them line by line.
Paperwork for every container
Every shipment needs its documents, and who supplies each one depends on the incoterm. All filled in by hand, every time.
A price list 2% off takes a quarter of a distributor’s margin.1
1 If a distributor makes around 8% net and sells 2% below where it should, it loses 2 of those 8 points: a quarter of the margin.
How it works
AI proposes. Your rules validate. [You decide.]
HeavyDeals gets the work ready for you: the order from an email, the new price list when copper goes up, the documents for a shipment. Nothing goes out until someone on your team approves it.
- 01
Every price shows its working
Metal, exchange rate, margin and the customer’s discount, line by line.
- 02
Nothing reaches a customer unchecked
Every change waits for a person to approve it.
- 03
Everything stays on record
Who changed what and when, and what the AI read.
Order from emailAI
-
Email from Arco Trade received
PDF attached · 3 lines -
Products matched to your catalog
All 3 references found CB-325 ✓AL-4040 ✓BV-100 ✓ -
Customer price list applied
Their terms, today’s prices Distributors −12 %LME 14,738 -
Draft order ready
Nothing has been sent yet PED-2416 · 7,415.60 € -
Waiting for your approvalApproved. Now it goes out.
The platform
One system, from the price list to the invoice.
Everything that starts with an order or a shipment, in one place. Accounting, banks and taxes stay where they are.
LME copper14,738+2.0%
LME aluminium2,591+0.6%
EUR/USD1.15420.0%
| Product | Index | Final € |
|---|---|---|
| Copper cable 3×2.5 mm² · 100 m | LME copper | 67.74 |
| Aluminium profile 40×40 | LME aluminium | 18.92 |
| Steel anchor M8 · box of 100 | Fixed | 28.40 |
Review the calculationPublish
Every price is a formula of metal index, exchange rate and your margin. When something moves, the catalog recalculates with each customer’s terms and waits for you to approve it.
| Product | HS | kg | € |
|---|---|---|---|
| Copper cable 3×2.5 mm² · 100 m | 8544.49 | 12.4 | 95.54 |
| Brass ball valve 1" | 8481.80 | 0.6 | 11.40 |
| Split unit 3.5 kW | 8415.10 | 38.0 | 412.00 |
40' HC62%
Product sheets attached · 3Send quote
Pick the products and the quote comes out with the customer’s prices, HS codes, weights, the container it fills and the product sheets attached.
LED panel 60×60 · 40 WIn stock · your price −10%27.6724.90 €
Brass ball valve 1"In stock · your price −10%11.4010.26 €
Steel anchor M8 · box of 100In stock · your price −10%28.4025.56 €
↻ Repeat last orderConfirm order
Your customers order at their own price and repeat last month’s order in one click. The ones that still come by email turn into drafts.
Weight18.4 / 26.5 t
Carrier A1,240 €
Carrier B · best price1,105 €
20 or 40 foot containers, pallet by pallet, with the weight limit in view. And you compare carriers on the rates you have with each.
- Commercial invoiceWe provide✓
- Packing listWe provide✓
- Certificate of originWe provide✓
- Bill of lading (B/L)Third partyPending
- Insurance certificateWe providePending
The documents each incoterm calls for and who supplies each one, filled in from the order.
CustomerAtlas Export
From orderPED-2388
Payment terms60 days from shipment
Total71,786.00 €
↓ Downloaded by the customer · 08 Oct, 10:42
They come from the order with its payment terms, and you can see when each customer downloaded theirs.
Reported2 boxes damaged
Delivery noteSigned with remarks
The claim against the carrier can hold. You decide.
A customer reports damage with photos and the signed delivery note, and you see straight away whether the claim will hold.
Which customers grew most this quarter?
| Customer | Sales | Δ |
|---|---|---|
| Atlas Export | 212,400 € | +31% |
| Arco Trade | 88,150 € | +12% |
| Delta Suministros | 54,900 € | −3% |
Ask it where orders get stuck, what sells best or which customers are growing, and it answers with your data.
Both sides of the trade
Two sides, [one system.]
What you set up once is what your customer sees: their catalog, their prices and their orders.
YouThe distributor
Your catalog, your price formulas and each customer’s terms, with every order and document in one place.
Price listInstallers
Discount−10 %
Payment30 days
Visible catalogHVAC · Plumbing · Fixings
Portal accessActive · 2 users
Prices follow the market every daySave
Your customerInstaller, shop or dealer
Their own portal: today’s price with their discount, stock, and last month’s order in one click.
LED panel 60×60 · 40 WIn stock · your price −10%27.6724.90 €
Brass ball valve 1"In stock · your price −10%11.4010.26 €
Steel anchor M8 · box of 100In stock · your price −10%28.4025.56 €
↻ Repeat last orderConfirm order
Where it sits
Alongside the systems you already run.
No migration. HeavyDeals handles everything that starts with an order or a shipment, and works alongside your ERP, your accounting and your inbox.
What you already run
ERP and accounting · or anything that exports a CSV
Orders, as they arrive · PDF, Excel, CSV or photo
The commercial system
- Prices & quotes
- Orders & portal
- Containers & docs
- Invoices
What comes out
Your customers’ portal
Documents
Price lists, quotes, invoices, delivery notes, packing lists, certificates of origin
Carbon border rules
Keep track of your CBAM tonnage before the container sails.
Steel, aluminium and the other goods under CBAM count towards your 50-tonne yearly threshold. HeavyDeals keeps adding them up from the purchase order, so you don’t find out you’ve crossed it with the container already at sea.
- 01From the purchase order
Each order to your supplier adds its tonnes before it sails, without waiting for the customs entry.
- 02A warning before you reach 50 t
If an order takes you close to the threshold, you know in time to get your declarant authorisation in order.
- 03The mill’s emissions with each order
With the producer’s verified data you don’t pay on the EU default value.
48.4 tof 50 t
1.6 t left Steel · fixingsCN 731823.6 tMill data
Aluminium · profilesCN 760417.6 tEU default
PO-0088 · NingboBefore it sails+7.2 tPending
With PO-0088 you reach 97% of the threshold. Next order: check your declarant authorisation.
Security
Your data, your rules.
Straight answers, and no badges we don’t have.
- 01 Each company kept apart
Every company sees only its own catalog, customers and orders, and the database itself enforces it.
- 02 Hosting by region
Your data is hosted in the region we agree with you.
- 03 Encrypted
Data is encrypted in transit and at rest.
- 04 Roles and permissions
Sales, operations, finance and management: each sees what’s theirs.
- 05 Everything on record
Who changed what, and when. Approvals and documents included.
- 06 A person always decides
Prices, orders and anything the AI drafts wait for someone on your team to sign off.
09:14Laura O.FinanceInvoice F-2026-1186 sent to Arco TradeSent
09:02AI assistantDraftOrder PED-2416 drafted from an emailAwaiting approvalApproved
08:51Diego M.SalesArco Trade moved to the Installers list, −10 %Approved
08:40Nuria P.WarehouseTried to open purchase costsNo permission
Who, what and when, for every changeKept on record
Questions
What people ask us most.
Do we have to replace our current system?
No. Your ERP and your accounting stay where they are. HeavyDeals takes over what is left in spreadsheets and email: prices tied to the metal and the currency, quotes, the customer portal, the container paperwork and the invoices that come from each order.
What does the AI do, and what doesn’t it do?
It reads orders that arrive by email, PDF or photo and turns them into drafts, and it answers questions with your data. It never sends a price, an order or a message on its own: a person on your team approves first.
What if a price comes out wrong?
Nothing goes out unchecked. Every change shows its calculation, and someone on your team approves it before any customer sees it.
Will our customers actually use a portal?
They don’t have to switch overnight. Orders that still arrive by email become drafts your team confirms. Customers move to the portal when they find their own price and last month’s order waiting there.
Our prices don’t follow copper. Is it still for us?
Yes, if you import by the container and sell to installers, shops or dealers. You can start with orders and the container paperwork, and add price formulas later.
We import steel or aluminium. Does it help with CBAM?
Yes. HeavyDeals adds up your tonnes under the EU carbon border rules from the purchase order, against the 50 t yearly threshold, so you see it before the container sails and in time to sort out your declarant authorisation. The mill’s verified emissions travel with each order, so you don’t pay on the EU default value and its mark-up.
Where is our data?
In the region we agree with your company, encrypted in transit and at rest. Each company sees only its own data, and every change is logged.
How do we start, and what does it cost?
We start with a pilot on your own catalog, set up together with your team. The yearly plan depends on the size of your catalog, so we put together an offer for each company.
Let’s close the next heavy deal together.
Tell us what you import and who you sell to.
- 01A call about your business
- 02A demo on a catalog like yours
- 03A pilot on your own catalog
or write to hi@heavy-deals.com